Employment Opportunity: ACADEMIC DIRECTOR

Job Description


Job Title: ACADEMIC DIRECTOR

Reports To: Executive Director


PURPOSE:

The Academic Director oversees the coordination and administration of all aspects of Oshki-Pimache-O-Win’s post-secondary educational programs including planning, organizing, staffing, leading, and controlling program activities.

SCOPE:

Reporting to the Executive Director, the Academic Director is responsible for researching, developing, administering, and evaluating learning programs in response to the identified needs of client groups and communities.

As a member of the Management Team, the Academic Director will be involved in strategic planning and play a key role in working closely with the Executive Director, Director of Finance, and Director of Student Success to develop and deliver appropriate programming.

MAJOR RESPONSIBILITIES:

Plan Programs

  • Plan the delivery of the overall program and its activities in accordance with the mission and the goals of the Institute
  • Develop new initiatives to support the strategic direction of the Institute
  • Identify post-secondary educational programs and education partners
  • Identify training programs and training partners
  • Develop funding proposals for programs that meet community needs and ensure the continuous delivery of services
  • Develop and implement long-term goals and objectives to achieve the successful outcome of the program
  • Develop an annual budget and operating plan to support each program
  • Determine faculty requirements for program delivery
  • Develop a program evaluation framework to assess the strengths of each program and to identify areas for improvement
  • In consultation with the Senior Management Team, determine facility, classroom, and IT needs
  • Develop community-based partnerships (eg. Elders program)

Staff Programs

  • In consultation with the Finance Director, recruit, interview and recommend well-qualified program staff to the Executive Director
  • Implement the human resources policies, procedures and practices of the Institute
  • Implement a performance management process for all program staff
  • Ensure that all faculty receive an appropriate orientation to the Institute and all programs as well as any applicable training

Lead Programs

  • Ensure that program activities operate within the policies and procedures of the Institute
  • Ensure that program activities comply with all relevant legislation and professional standards
  • Oversee the collection and maintenance of records on students for statistical purposes according to the confidentiality/privacy policy of the Institute
  • Ensure all staff members receive orientation and appropriate training in accordance with organizational standards
  • Supervise program staff by providing direction, input and regular feedback
  • Act as a resource for all program staff and faculty
  • Coach and counsel students to encourage and promote continued success and program completion
  • Coach and counsel program staff to meet or exceed their full potential
  • Deal with performance issues according to established protocols as required
  • Liaise with Program Coordinators to ensure effective and efficient program delivery
  • Coordinate the delivery of services among different program activities to increase effectiveness and efficiency
  • Bring program staff requests forward to the Senior Management Team
  • Approve employee requests including vacation, travel, medical leaves, and off-site training

Control Programs

  • Prepare interim and final reports for management and for funders
  • Communicate with funders as outlined in funding agreements
  • Ensure that programs operate within the approved budget
  • Monitor the program activities on a regular basis and conduct an annual evaluation according to the program evaluation framework
  • Report evaluation findings to the Executive Director and recommend changes to enhance the program, as appropriate
  • Approve all program-related purchase orders and sign related cheques
  • Attend Senior Management meetings as required

QUALIFICATIONS:

Education & Experience

  • Completion of a post-secondary program, preferably in Business Administration, Education
  • 5 to 7 years of Senior Management experience in developing, implementing and monitoring post-secondary Education programs
  • A background in an education setting would be a definite asset

Required Knowledge & Skills

The incumbent must have proficient knowledge in and be able to demonstrate the following skills:

  • ability to research, develop, and plan programs
  • program administration, management, delivery, and evaluation
  • staff hiring, training, development, and motivation programs
  • performance management methods, and techniques
  • strong mentoring and coaching skills
  • an understanding of First Nation culture and an appreciation for the needs and challenges faced by First Nations post-secondary students
  • advanced computer skills including the ability to operate spreadsheets and word processing programs at a high proficiency level
  • fluency in either Ojibway or Cree would be an asset.

Developed Competencies

  • The incumbent must also demonstrate success in the following areas:
  • Excellent team leadership and supervisory skills to ensure successful outcomes
  • Proven program management strengths including development, administration, delivery and evaluation
  • Strategic thinker; able to anticipate and plan for the future
  • Superior verbal and listening communication skills to deal with sensitive issues discretely and with tact
  • Effective written communication skills including the ability to prepare complex proposals and reports
  • Highly developed analytical, research, interpretive and evaluative skills to identify issues and make recommendations
  • Outstanding judgment, problem solving and decision making abilities

    Personal Attributes

    • The incumbent must also demonstrate the following personal attributes:
    • strict adherence to confidentiality
    • honesty and trustworthiness
    • respect
    • cultural awareness and sensitivity
    • flexibility
    • self-motivation
    • team-orientation
    • diplomacy, tact, and sound judgment

    CONDITIONS OF EMPLOYMENT

    • Ability to work flexible hours, evenings, and/or weekends as required
    • Ability to travel as required

    Apply:

    Send cover letter and resume by May 18th to: info@oshki.ca

    Download PDF documents below:

    Academic Director (PDF 286 KB)

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